Meeting Room Reservations
To make a room reservation, visit our website and use the new online reservation system to submit your request. Before booking, be sure to read the room Reservation Policy(DOCX, 70KB) in full, as it outlines the terms and requirements for use.
- Reservations can only be made within a specific window — no earlier than 60 days and no later than 14 days before your desired date.
- Once your reservation is approved, payment must be received within 14 days, or the reservation will be automatically canceled for non-payment.
- If you cancel a reservation within 14 days you will be refunded 100%.
- No refund if you cancel within 14 days of your reservation date.
Book a Room
Frequently Asked Questions
How can I make a reservation for the Stafford Room?
You can make a reservation online.
How many people can the Stafford Room hold?
The Stafford Room can hold up to 111 people.
What is the cost of booking the Stafford Room?
Please refer to the Stafford Room Fee Structure in the Meeting Room Reservation Policy(DOCX, 70KB).
Can I use the Stafford Room before the library opens and/or after it closes?
No. The Stafford Room is available during hours the Library is open to the public. All set-up and clean-up must be accomplished within the approved reservation time. Reservations must end 15 minutes prior to the Library’s closure, and the room must be returned to its original condition prior to use.
How often can I reserve the Stafford Room?
You can reserve the Stafford Room a maximum of 12 times per year (whether 12 consecutive days or intermittent).
How far in advance can I reserve the Stafford Room?
You can reserve the Stafford Room up to 60 days in advance, but no less than 14 days.
Do I need to check in when I arrive for my reservation?
Yes. Please let front desk staff know when you arrive. Doors to the Stafford Room will need to be unlocked.
Do I need to notify staff if I finish my reservation early?
Yes. Please close the door and let front desk staff know that you are done using the room.
Can I use the Stafford Room without a reservation?
No. Reservations for the Stafford Room must be made at least 14 days in advance.
Will there be library staff to help me set-up?
No. Set-up for the room is not provided. The library will provide tables and chairs if requested in advance. Groups are responsible for ensuring that the room is left clean and in the same condition in which it was found upon entry, including placement or removal of chairs and tables.
Does the library offer use of a projector or laptop?
No. Groups shall arrange for their own equipment, including, but not limited to laptop computers, cables, power cords, and projectors. Groups should not rely upon the Library for technical assistance.
Can we eat in the Stafford Room?
Yes. Beverages or light refreshments may be served. Open flames are strictly prohibited on Library property.